Moreover, when properly structured and annotated during research, youll have your data preserved and/or shared with minimal effort at the end of your research. A range of different storage options are provided for University members by UIS. ), you use multiple different types of storage media or storage media from different manufacturers (to protect against multiple media failures, e.g. The research data steward(s) of THUAS can be contacted at researchsupport@hhs.nl, 2022 The Hague University - All rights reserved, Data management (storage and organisation), Guidelines folder structure in Research Drive. The shortcut to the tool can be found via this link, but is of course only accessible if you have registered your research with the functional manager. data center india gartner spending marginally rise infrastructure cxotoday lab management software inventory future research Research data should be readable for machines without the need for specialised or ad hoc algorithms, translators, or mappings, but if your storage system cannot support this, then you may be limiting how far your research data can be used., Moving files from one storage space to another commonly needs to happen whether in research data or even for personal files. can become faulty. Bond University staff and HDR students can use the following cloud services on and off campus. For example: Researchers should identify the possible retention period for used data and also potential requirements for retention and disposal and consult the Queensland State Archives University Sector Retention and Disposal Schedule below, Dr Lisa Marlow Unfortunately, we have not found any results. Try to arrange a local copy, that you yourself can store for the required period. It's best to put 'roles' (such as the data manager, supervisor, dean, principal investigator, etc.) Corrupted laptop or PC hardware, lost USBs and hard drives, spilled coffee, hackers, ransomware, viruses, social engineering - these are things you never intend to happen of course, but are not impossible. In these cases you will need to find a suitable solution for archiving your data. Do not use passwords on your universitycomputer only, but also on your laptop or home computer. ), you store one back-up in a different location from the others (to keep your files safe in case of a fire, flood, burglary, etc. During data collection and analyses, researchers may select specific data formats. You may code an individual file, but also (part of) a hard disk or USB stick; procedural arrangements like arrangingaccess conditions in a consortium agreement and, if necessary, throughnon-disclosure agreements with participants and data handlers (See the guide on '. The hierarchy of folders must remain simple and clear. In the context of digital data, long-term preservation is the process of maintaining data over time so that they can still be found, understood, accessed and used in the future. This is not just for the sake of ensuring researchers in the future can make use of your outputs. These people can (after accepting the invitation) be given rights to the project folder or just some folders from the root folder. It is especially useful when you are working with several researchers on the same data. In which cases do you allow for access? It is important not to rely on them as your only copy of important data. The following elements can be used as a basis for file names: project name, project number, research team name, measurement type, subject, creation date, version number. Youve done the hard work of producing your research. Preservationcan be done on tape, disk, or via cloud storage. Some Australian examples of external data storage and collaboration optionsavailable to researchers include: Queensland Cyber Infrastructure Foundation offers a range of eResearch services to help researchers tackle real-world challenges: The Australian Access Federation is a "vital part of the Australian eResearch infrastructure landscape facilitating trusted electronic communications and collaboration between education and research institutions both locally and internationally." All we can do is think the matter through carefully, abide by the policies we need to (e.g. It is therefore important to store the data in a consistent manner and to provide accurate documentation and metadata. protected by intellectual property) that this data may have. Only use characters from the sets A-Z, a-z, 0-9, hyphen, underscore, and dot. Will you preserve the data once it is completely static (no alterations expected) or will you allow for versions? A variable list or code bookexplaining the variables in your data. digital sources degrade over time ('bit rot'); data and software can become outdated. If there are essential updates to the data, preserve a new version in addition to the old, but do not change the original version. A file name is in fact the most important element with which you can identify the file. Periodically check that all parties continue to observe the procedures that have been agreed upon. the files or data will not be understood because there is no supporting documentation or metadata, or this has not been preserved correctly either. 
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You may think that by saving your data in one or more places you have made sure it is effectively preserved, but with digital technology developing so quickly, your digital data are at risk from one or more of the following problems: When creating, organising and storing your data you can take a few initial steps to try and ensure your data remain useable and understandable for the future: Ideally this should be covered in a data management plan at the start of a project, so that you can factor any associated time and resources into your budget. EUDAT CDI is a pan-European network consisting of more than 25 research organisations, data and computing centers. Youve invested a lot of time and effort in creating your data, so keep it safe.
There are many issues to consider, and it is recommended researchers should seek early advice from a Research Data Advisor, or the Office of Research Services. No matter which solution you use, the two golden rules of storage apply.
This guide is designed as an introduction to research data and the management of data for the research community at Bond University.
Ask A Librarian Research data and primary materials must be preserved. Store crucial data in more than one secure location. Elements could be project name, project number, name of research team/department,measurement type, subject, date of creation, version number, etc. Check out our 30-minute webinar and slides,Introduction to the EUDAT CDI and its Services.. Note that ifyou have to convert your file format into another to share the data with others, important information could be lost during conversion. controlling access to restricted materials with encryption. A minimum set of documentation and metadata could be anything you need to interpret and evaluate the measurements. So, how will you keep your data safe for the long term? The format is indicated by the file extensionat the end, such as .wmv, .mp3, or .pdf. Use a firewall to protect your data from viruses; Install updates and upgrades for your operating system and software; Use passwords and do not share them with anyone. For more information view theLabArchivesTutorials and Informationpage. It is also the start of your folder structure. When cooperating with other institutions or organisations, it will be necessary to consider jointly which institutions store which data in which format and who has access to which data. storage capacity data fotolia primary A decent firewall and reliable antivirus software are a must. And apply encryption as an additional security measure. Document the choices you make in terms of folder names and folder structure, including all changes in the folder structure and the associated arguments. This way there is no conflict when the files are moved to another folder and you avoid working in the wrong file without realising it. a bad batch of discs), The more important the data and the more often they change, the more regularly they need to be backed up. You may be required by your PI or funder to store your data in a particular place, or you may have more choices available. In order to keep an overview in your folder structure, the best approach is to reflect the different phases of your research. Also see 'VI. The Research Drive storage system uses encryption. Research Ethics Manager In addition, follow the recommendations in the University of Cambridge Statement of Records Management Practice and Master Records Retention Schedule). The University provides three different cloud options - OneDrive, Dropbox for Business and Google Drive - which should be accessed with your University email address (i.e. science open osf research nyu framework tools started getting io reproducibility immersive course For enabling access and use of your data by others, use a standard format for your stored files. The results can be catastrophic for your research project, or for you personally. Many computer networks within the University back up files automatically, but some do not.
file storage document sharing electronic network shared apps safe documents drive icon access personal archivos intercambio assignment copy secure internet askalibrarian@bond.edu.au The followingcharacteristics will help to ensure access: AtDANSa distinction is madebetween preferred and acceptable formats for deposits for data preservation and data sharing.
These following questions, based on material devised by the Digital Curation Centre, can help you decide what you should keep and what can be deleted: Once you have sorted through your files and asked these questions you then need to: Some funders require that all data is kept even if it is not publicly shared. All research data can be saved during the research using the Research Drive tool. Check out below what are the main problems with storing research data incorrectly.
Risks also emerge for users if the software required resolving the format is restricted or the developer changes licensing or costed use of that software. You can do this using a simple table that contains the following columns: version number, a brief description of what was done with the data, who did it and the date it was done. In the spirit of reconciliation, Bond University acknowledges the Kombumerri people, the traditional Owners and Custodians of the land on which the university now stands. EUDAT publishes new use cases: CompBioMed, ROHub TNC22: EUDAT for NRENs and Research and Academia, Introduction to the EUDAT CDI and its Services.
Incorrectly-stored research data can be susceptible to data loss or unauthorized access.
Correct storage enables this. There are roughly three goals to use specific types of metadata and data documentation: Your (raw) data may consist of several files with measurements (or interviews/observations/samples/etc.). floppy disks or audio cassettes); media on which you store your data (hard drives, cd, usb, etc.) For yourself, for the researchers you work Prevent unwanted visits to your data by controlling access to it, e.g. However, you can prevent data loss by following good backup practices. Finding the exact file that you need can be a hassle if you do not have a logical folder structure or logical file names. See 'Tools for storing and managing data' for an overview of the tools Utrecht University has developed, supports and endorses. Choosing what to keep and what can be disposed of or deleted is always going to involve a subjective judgement, as nobody knows exactly what information is going to be wanted in the future. Depending on your institution, community or ministry/national policies, you may be required to implement long-term data preservation and ensure that your research data is stored in an accessible place for 10 or even more years! When organising access to your data during the course of your research, you should take into account the nature of the data. if I need to pay to keep the data, can I afford it.
Prevent overwriting, deleting, or meddling by making yourfiles read only. It is also wise to have a separate folder for the most advanced version of your data. As the Research Data Store is set up to allow academics and HDR students to share folders and files directly, the University does not provide a formal permission process for this to occur.